Batavia Public Library

Freedom of Information Act Officers / Open Meetings Act Officers

Public Act 95–542 amended Open Meetings Act [5 ILCS 120] and the Freedom of Information Act [5 ILCS 140], effective 1 January 2010.

The new versions of the Open Meetings Act and the Freedom of Information Act require the “public body” to “designate employees, officers, or members to receive training on compliance with” the Open Meetings Act [5 ILCS 120 / 1.05] and “designate one or more officials or employees to act as its Freedom of Information officer or officers” [5 ILCS 140 / 3.5].

The “public body” refers in this instance to the Board of Library Trustees. On 20 October 2009, the Board of Library Trustees designated the Library Director as the Library’s Chief Open Meetings Act (OMA) Officer and Chief Freedom of Information Act (FOIA) Officer and authorized the Library Director to designate additional employees as needed to serve as such Officers.

FOIA / OMA Officers
George H. Scheetz, Director
Lisa M. Moore, HR Manager

Contact Information
(630) 879-1393
FOIA@BataviaPublicLibrary.org

Making a FOIA Request, pursuant to Section 3(c) of the Freedom of Information Act [5 ILCS 140]

“Requests for inspection or copies shall be made in writing and directed to the public body. Written requests may be submitted to a public body via personal delivery, mail, telefax, or other means available to the public body. A public body may honor oral requests for inspection or copying. A public body may not require that a request be submitted on a standard form or require the requester to specify the purpose for a request, except to determine whether the records are requested for a commercial purpose or whether to grant a request for a fee waiver. All requests for inspection and copying received by a public body shall immediately be forwarded to its Freedom of Information officer or designee.”

Make a request:
FOIA@BataviaPublicLibrary.org

Description of the Batavia Public Library District

Description of the Batavia Public Library District, pursuant to Section 4(a) of the Freedom of Information Act [5 ILSC 140]

History 

The Library’s origins date to October 1866 as the Batavia Library Association, a membership library. Batavia Public Library was established as a tax-supported library by the voters of Batavia Township in April 1881—the first Board of Library Trustees was elected in April 1882—and converted to a district library in June 1975. For a more complete history of the Batavia Public Library and library service in Batavia, please visit BataviaHistory.org > Local History > History of the Batavia Public Library.

Organization 

The Batavia Public Library District is an autonomous special district / municipal corporation that operates under the Public Library District Act of 1991 [75 ILCS 16]. The Library is governed by a Board of Library Trustees composed of seven residents of the Library District. The Trustees are elected

at large at the Consolidated Election in odd-numbered years for staggered terms of four years. The Board of Library Trustees establishes policy for the Library and appoints the Library Director, who serves as the Library’s chief executive officer, manages the day-to-day operations of the Library, and is responsible for hiring all other employees.

Statement of Mission

The mission of the Batavia Public Library is to provide and ensure access to materials and services to meet the lifelong learning needs of residents and organizations, as well as to create a welcoming place to gather, exchange ideas, and participate in cultural events.

Functional Diagram


Offices
Batavia Public Library
10 S. Batavia Ave.
Batavia, IL 60510-2793

Approximate Number of Full – and Part-Time Employees (July 2017)
68 employees (38.3125 FTE)

Public Body
Board of Library Trustees of the Batavia Public Library District

Names and Contact Information

Identification and membership of any board, commission, committee, or council which operates in an advisory capacity relative to the operation of the public body, or which exercises control over its policies or procedures, or to which the public body is required to report and be answerable for its operations: None

Schedule of Fees for Copies of Public Records

Schedule of Fees for Copies of Public Records, pursuant to Section 6 of the Freedom of Information Act [5 ILCS 140]

Fees for copies of public records shall be imposed by the Library according to the following standard scale of fees. However, in calculating its actual cost for reproducing a public record or for the use of the equipment of the Library to reproduce a public record, the Library shall not include the cost of any search for and review of the public record or other personnel costs associated with reproducing the public record.

Requests for commercial purposes or requests in the public interest may be handled in a different manner than described herein, pursuant to the Freedom of Information Act.

When a person requests a copy of a public record maintained in an electronic format, the Library shall furnish it in the electronic format specified by the requester, if feasible.

If it is not feasible to furnish a public record in the specified electronic format, then the Library shall furnish it in the format in which it is maintained by the public body, or in paper format at the option of the requester.

If a public record is furnished in electronic format, then the following schedule of charges shall apply:

  • Attachment to e-mail = Free of charge
  • A different recording medium (CD-R, diskette, etc.) = The Library shall charge its actual cost for purchasing the recording medium.

If a public record is furnished in paper format, then the following schedule of charges shall apply:

  • Pages 1–50 (black-and-white), defined as one side of a sheet of letter- or legal-sized paper = Free of charge
  • Pages 50+ (black-and-white), defined as one side of a sheet of letter- or legal-sized paper = 10¢ per page
  • Pages 1+ (black-and-white), other sizes of paper = The Library shall charge its actual cost for reproducing the public record.
  • Pages 1+ (color), any size paper = The Library shall charge its actual cost for reproducing the public record.

If the requester wishes the Library to certify a public record, then the following schedule of charges shall apply: Certifying a public record = $1.00

Notice of "Total Compensation Package"

Public Act 97–609 amended the Open Meetings Act [5 ILCS 120], effective 1 January 2012, for employers that participate in the Illinois Municipal Retirement Fund (IMRF).

The amendment requires employers to identify those employees with a “total compensation package” equal to or greater than (1) $75,000 and (2) $150,000.

The term “total compensation package” is defined to mean “payment by the employer to the employee for salary, health insurance, a housing allowance, a vehicle allowance, a clothing allowance, bonuses, loans, vacation days granted, and sick days granted.”

Effective 1 July 2018:—

Total Compensation Package of $75,000+ (Note 1)

George H. Scheetz
Joanne C. Zillman
Stacey L. Peterson
Kerry K. Halter

Total Compensation Package of $150,000+

None

Note 1—Detailed information on how the “Total Compensation Package” was calculated is available at the Library’s Business Office during regular business hours, Monday–Friday, 9:00 AM–5:00 PM. Hours may vary from time to time, so, for your convenience, please call ahead at (630) 879-1393 x 310.